Recruitment exam for stenographer positions in Government departments.
The SSC Stenographer (Grade C & D) Examination is conducted by the Staff Selection Commission to recruit candidates for stenography posts in various ministries, departments, and organizations of the central government. Every year, thousands of aspirants apply online, but a significant number of applications are rejected due to mistakes in uploading the SSC Stenographer photo and signature. The Commission has prescribed strict rules for photo size, signature size, dimensions, and format, which must be followed carefully during the application process. At ExamPhoto.in, candidates can easily crop, resize, and prepare their documents exactly as per SSC Stenographer requirements, ensuring error-free submission and avoiding rejection.
| Background | Plain light-coloured |
| Max Size K B | 50 |
| Min Size K B | 20 |
| Face Cover | Approx. 50–60% of photo area |
| Specs | JPEG, recent, frontal, clear |
| Blur | Must be clear |
| Face Alignment | Centered |
| Width Cm | 3.5 |
| Height Cm | 4.5 |
| Background | Plain white paper |
| Max Size K B | 20 |
| Min Size K B | 10 |
| Specs | JPEG, blue/black ink, clear |
| Blur | Must be legible |
| Width Cm | 4 |
| Height Cm | 2 |
These are the most frequent reasons exam photo & signature uploads get rejected. Each card explains the mistake, why it matters, and how to fix it — plus a quick visual cue.
Many exam authorities require a recently taken photo (UPSC often asks for within 10 days). Using an old photo can lead to rejection.
Why it matters: Face features (hair, glasses, facial hair) can change. Officials need a recent likeness to verify identity. Fix: take a fresh, passport-style photo on the day you apply or within the timeframe specified by the exam authority.
A selfie (tilted head, arm shadow, phone visible) is not accepted. Exams require a neutral, straight-on passport photo.
Why it matters: Selfies distort proportions and may hide facial landmarks. Fix: use a tripod or ask someone to click, keep camera at eye level, look straight at the lens with a neutral expression.
Busy or dark backgrounds distract and can cause rejection. Most exams ask for plain white or light backgrounds.
Why it matters: Facial contrast must be clear against the background for automated and human verification. Fix: stand 1-2 feet from the wall, use a plain light-colored sheet, and avoid shadows.
Shadows on the face or uneven lighting can hide features. Use soft, even lighting from the front.
Why it matters: Verification needs clear visibility of eyes, nose, and mouth. Fix: use natural daylight facing a window, or two soft lights at 45-degree angles to remove shadows.
Photos where the top of the head or shoulders are cut off will be rejected. Maintain correct head-to-ratio.
Why it matters: Exams specify the head size within the frame (e.g., 70-80% height). Fix: leave breathing room above the head and include upper shoulders. Use the site crop tool to preview the correct ratio.
Submitting PNG or TIFF where JPEG is required, or wrong DPI/resolution can cause upload errors.
Why it matters: Exam portals often accept only specific formats (JPEG) and have pixel/dpi constraints. Fix: use the sites converter/compressor to create the correct format and resolution before uploading.
Compressing too aggressively reduces quality; images become pixelated and unreadable.
Why it matters: Low-quality images fail both automated checks and human inspection. Fix: compress only to the exam max KB while keeping clarity; use the site crop tool to preview and compare before submitting.
Unless medically necessary and documented, headgear or dark glasses are not acceptable.
Why it matters: The face must be fully visible for ID checks. Fix: remove caps, hats, and sunglasses; if you have a religious head covering, follow the specific rules (face must be visible). If glasses are necessary, use clear, non-tinted frames and avoid reflections.
Many portals expect a handwritten signature in black or blue ink. Typed or uppercase signatures might be rejected.
Why it matters: Signature is a legal identifier; style and pen color matter. Fix: sign on white paper with a blue/black pen, scan or photograph clearly, and crop so the signature is centered and readable.
Even if the visible crop looks fine, incorrect pixel dimensions or aspect ratio can fail automated checks.
Why it matters: Portals validate exact pixel sizes (e.g., 354x472 px) and aspect ratio. Fix: use the site tool to pre-set templates or crop tool that auto-sets the right px/dpi for each exam.
For the SSC Stenographer exam, candidates must upload a recent passport-size color photograph with a light or white background. The photo should clearly show the full face in a straight frontal pose without cap, sunglasses, or shadows. The SSC Stenographer photo size should be in JPEG format, with a file size between 20 KB and 50 KB, and dimensions of 3.5 cm × 4.5 cm. Old, unclear, or casual photos will not be accepted by the Commission.
The signature must be handwritten in black ink on plain white paper and then scanned for upload. The SSC Stenographer signature size should be between 10 KB and 20 KB in JPEG format. The signature should be neat and legible, as blurred or smudged images can result in rejection. The Staff Selection Commission does not accept digital signatures, capital letter signatures, or scanned text typed on a keyboard.
Selfies, scanned casual photos, and digitally edited images are not permitted for SSC Stenographer. Candidates must upload a proper passport-style photograph that is recent, clear, and shows their natural appearance. The face should cover at least 70%–80% of the photo area and must not include unnecessary accessories or background distractions. Submitting a selfie will result in disqualification of the application.
If the uploaded photograph or signature fails to match SSC’s official requirements, the application will be rejected during the scrutiny stage. Many candidates lose their chance because of small errors like incorrect size, unclear photo, or smudged signature. Since there is no option to re-upload after submission, it is very important to ensure the photo and signature are correct before finalizing the form.
To avoid rejection, candidates should prepare their documents in advance using tools like ExamPhoto.in, which automatically crops, resizes, and adjusts photos and signatures according to SSC Stenographer requirements. This ensures the correct format, file size, and dimensions are maintained, reducing errors and making the form submission process smooth and hassle-free.